Tupande Procurement Senior Coordinator - BU Support

About this role

<h3>About One Acre Fund</h3> <p>Founded in 2006, One Acre Fund equips 5.5 million smallholder farmers to make their farms more productive. Across nine countries that together are home to two-thirds of Africa's farmers, we provide high-quality farm supplies, tree seedlings, accessible credit, modern agronomic training, and a wide range of other agricultural services. On average, this model enables any farmer to increase their income and assets on supported land by more than 35 percent, while permanently improving their resilience. This is all made possible by our team of 9,000+ full-time staff, drawn from diverse backgrounds and professions.&nbsp;To learn more, please see our&nbsp;<a href="https://oneacrefund.org/careers/why-work-here" target="_blank">Why Work Here</a> blog post.</p> <p>Our Kenya program, founded in 2006, operates under the local brand Tupande. Close to 500 staff in our Kakamega headquarters support 1,747 field staff and serve more than 1 million farmers. In Nairobi, around 50 staff support global functions like procurement, recruitment, government relations, and communications</p> <h3>About the Role</h3> <p>Tupande Procurement Senior Coordinator plays a critical role in ensuring smooth and efficient execution of procurement projects by closely aligning with business units (BUs) needs, controlling spend, and improving procurement processes. This role involves managing the full procurement lifecycle for assigned BU procurement &nbsp;projects, supporting supplier and stakeholder relationships, driving process improvements, and maintaining strict contract management and compliance. The coordinator also provides performance tracking and reporting to facilitate strategic decision-making and continuous enhancement of procurement activities.</p> <h3>Responsibilities</h3> <p>Targeted process and performance&nbsp; improvement</p> <ul> <li>Support cross-functional improvement initiatives by helping develop templates, SOPs, and training materials.</li> <li>Coordinate periodic reviews with assigned&nbsp; Business Units to clear aged Procurement Requests (PRs) and Purchase Orders (POs).</li> <li>Perform root cause analysis to identify bottlenecks and improve PR to PO turnaround time.</li> <li>Identify capability gaps and propose practical, incremental improvements to strengthen processes and team performance.</li> <li>Facilitate effective collaboration between BU and PRO teams to ensure alignment on priorities, timelines, and deliverables.</li> <li>Promote proactive communication between BU units and PRO to support timely planning, coordination, and issue resolution.</li> </ul> <p>Strategic sourcing responsibilities</p> <ul> <li>Define the scope and profile of assigned procurement categories.</li> <li>Conduct comprehensive spend analysis, market analysis, and profile demand/supply markets to identify opportunities.</li> <li>Develop strategic sourcing strategies, setting clear objectives for cost savings, quality improvement, risk mitigation, and determining appropriate tactics.</li> <li>Identify, evaluate, and pre-qualify potential suppliers based on strategic needs.</li> <li>Lead RFx processes, including negotiation of pricing, Service Level Agreements (SLAs), payment terms, delivery windows, and change management processes, while integrating selected suppliers into planning systems.</li> <li>Finalize and execute contracts, ensuring all terms and conditions are clearly defined and favorable.</li> <li>Monitor supplier performance against contract terms, drive continuous improvement initiatives, and hold regular business review meetings to ensure costs are consistently driven down.</li> </ul> <p>Reporting and documentation</p> <ul> <li>Prepare routine reports and dashboards on procurement project progress, highlighting status updates, risks, and key actions for timely decision-making.</li> <li>Support data collection and analysis, including responding to ad-hoc market research requests that inform sourcing decisions and category strategies.</li> <li>Capture and document supplier performance data to help drive improvements in service levels, quality, and on-time delivery.</li> <li>Analyse cost drivers by Business Unit, identifying short-, medium-, and long-term trends to support planning and spend management.</li> <li>Work with other BU coordinators to promote standardization and consolidation of requirements, helping reduce duplication and improve sourcing efficiency across BUs.</li> <li>Monitor KPI performance for assigned procurement projects and follow up on corrective actions when targets are not met.</li> <li>Maintain clear, organized, and audit-ready documentation for all procurement transactions to support compliance and transparency.</li> <li>The Tupande Procurement Senior Coordinator will also perform any other duties as assigned by the manager.</li> </ul> <h3>Career Growth and Development</h3> <p><span style="font-weight: 400;">We have a strong culture of constant learning and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career.</span></p> <h3>Qualifications</h3> <p><span style="font-weight: 400;">Across all roles, these are the </span><a href="https://oneacrefund.org/work-with-us/application-process/qualifications/"><span style="font-weight: 400;">general qualifications we look for</span></a><span style="font-weight: 400;">.</span><span style="font-weight: 400;"> For this role specifically, you will have:</span></p> <ul> <li>Strong communication skills.</li> <li>Analytical Skills: Ability to apply logical thinking and problem-solving techniques to break down complex issues and reach sound conclusions.</li> <li>Data Analysis Skills: Proven ability to collect, analyze, and interpret large datasets to inform decision-making. Advanced proficiency in data manipulation and visualization tools, including expertise in Excel (Pivot Tables, Lookups, and Array formulas).</li> <li>Solid stakeholder management skills</li> <li>Strong working knowledge of process improvement tools and methodologies, DMAIC, 5Whys</li> <li>Supply chain risk management skills</li> <li>Commercial contracting skills</li> <li>Strategic sourcing skills</li> <li>Supplier relationship management skills</li> <li>Commercial negotiation skills</li> <li>Minimum 3 years of work experience in a demanding professional environment.</li> <li>Bachelor's degree in procurement, project management, business strategy, or related discipline. Candidates with higher diploma and extensive relevant experience may also qualify.</li> <li>Professional qualification e.g CIPS, CILT preferred</li> <li>Familiarity with procurement models, sourcing frameworks, and PR-PO systems such as Odoo or Power BI</li> <li>Language: Fluent in English and Kiswahili preferred.</li> </ul> <h3>Preferred Start Date</h3> <p><span style="font-weight: 400;">As soon as possible</span></p> <h3>Job Location</h3> <p><span style="font-weight: 400;">Kakamega, Kenya</span></p> <h3>Benefits</h3> <p><span style="font-weight: 400;">Health insurance, paid time off&nbsp;</span></p> <h3>Eligibility</h3> <p><span style="font-weight: 400;">This role is only open to citizens or permanent residents of Kenya.</span></p> <h3>Application Deadline</h3> <p>02 December 2026. Please note that we hire on a rolling basis which means that applications are reviewed and processed on a continuous basis until a hire is made.</p> <p><em>One Acre Fund never asks candidates to pay any money or pay for tests at any stage of the interview process. Official One Acre Fund emails will always arrive from an @<a href="http://oneacrefund.org/">oneacrefund.org</a>&nbsp;address. Please report any suspicious communication here (<a href="mailto:globalhotline@oneacrefund.org">globalhotline@oneacrefund.org</a>),&nbsp;<strong>but do not send applications or application materials to this email address.</strong></em></p> <p><em>Diversity, Equity, Inclusion (DEI), and anti-racism are deeply connected to our organization’s mission and purpose. One Acre Fund aspires to build a culture where all staff feel consistently valued, represented, and connected – so that our team can thrive as professionals, and achieve exceptional impact for the farmers we serve.</em></p> <p><em>We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.</em></p>