Tupande Procurement Contracts Management Senior Coordinator

About this role

<h3>About One Acre Fund</h3> <p>Founded in 2006, One Acre Fund equips 5.5 million smallholder farmers to make their farms more productive. Across nine countries that together are home to two-thirds of Africa's farmers, we provide high-quality farm supplies, tree seedlings, accessible credit, modern agronomic training, and a wide range of other agricultural services. On average, this model enables any farmer to increase their income and assets on supported land by more than 35 percent, while permanently improving their resilience. This is all made possible by our team of 9,000+ full-time staff, drawn from diverse backgrounds and professions.&nbsp;To learn more, please see our&nbsp;<a href="https://oneacrefund.org/careers/why-work-here" target="_blank">Why Work Here</a> blog post.</p> <p>Our Kenya program, founded in 2006, operates under the local brand Tupande. Close to 500 staff in our Kakamega headquarters support 1,747 field staff and serve more than 1 million farmers. In Nairobi, around 50 staff support global functions like procurement, recruitment, government relations, and communications</p> <h3>About the Role</h3> <p>The job holder is responsible for the contracting processes for the procurement department and the management of Long Term Agreements.</p> <h3>Responsibilities</h3> <p>Forecasting and Tender Management&nbsp;</p> <ul> <li>Run tenders and establish contracts for all frequently needed goods/services, high-value purchases, and identified strategic purchases that require long-term agreements.</li> <li>Identify opportunities for cost savings through upstream supplier relationships and advise the relevant teams. Set a 0-6 month target for strategic procurement activities&nbsp;</li> <li>Improve existing contracting and tendering processes in order to improve efficiency,&nbsp; effectiveness, and customer service.&nbsp;</li> <li>Set target prices for all items before contracting, align with the relevant stakeholders, and negotiate prices to achieve the target or below.</li> </ul> <p>Odoo contracting support to the Tupande Procurement Team&nbsp;</p> <ul> <li>Be recognized and consulted as an Odoo tender master user.</li> <li>Deliver ad-hoc training and provide training when requested.&nbsp;&nbsp;&nbsp;</li> <li>Run tenders through Odoo &amp; provide support to the suppliers.</li> </ul> <p>Contract Planning&nbsp; &amp; management</p> <ul> <li>Prepare an annual tender calendar for different categories and review on a quarterly basis.&nbsp;&nbsp;</li> <li>Monitor contract expiry and renewal dates and execute their timely renewal</li> <li>Review market trends and advise management of potential contracting risks or significant anticipated price changes. Review price changes over the allowable tolerance and advise management on proposed next steps e.g. re-tendering&nbsp;</li> <li>Support direct reports to ensure the team takes the lead on all key contracting initiatives. Regularly measure and report cost-savings achieved through contracts.</li> <li>Provide cross-country support on global procurement projects and manage assigned global contracts.</li> </ul> <p>Supplier management and performance evaluation&nbsp;</p> <ul> <li>Organize and manage supplier meeting calendars to minimize supply challenges by meeting&nbsp; with at least 2 top suppliers on Long Term Agreements per month.&nbsp;</li> <li>Manage the bi-annual supplier evaluation and categorize suppliers based on performance&nbsp; and bargaining power.&nbsp;</li> <li>Create supplier performance reports, rank by performance and create performance improvement plans for poor performing suppliers.&nbsp;</li> <li>Ensure supplier contractual commitments are respected, in particular, coordinating timely payments.</li> </ul> <p>People Management</p> <ul> <li>Manage up to 2 direct reports and provide the required support for them to meet set objectives</li> <li>Conduct regular performance reviews with direct reports to measure performance, identify areas of growth, and provide tailored support to enhance their performance.&nbsp;</li> <li>Lead weekly check in meetings with the direct reports and use the session to provide needed guidance for the execution of tasks.</li> <li>Provide or assign necessary training to equip them with the skills/knowledge required for the proper execution of their duties</li> </ul> <h3>Career Growth and Development</h3> <p><span style="font-weight: 400;">We have a strong culture of constant learning and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career.</span></p> <h3>Qualifications</h3> <p><span style="font-weight: 400;">Across all roles, these are the </span><a href="https://oneacrefund.org/work-with-us/application-process/qualifications/"><span style="font-weight: 400;">general qualifications we look for</span></a><span style="font-weight: 400;">.</span><span style="font-weight: 400;"> For this role specifically, you will have:</span></p> <ul> <li>Bachelor’s degree in Law, Procurement &amp; Supply Chain, or a related field.</li> <li>3+ years of relevant work experience&nbsp;in contracts or legal operations.</li> <li>Comfortable working cross-functionally with legal, finance, and operational teams.</li> <li>Able to support contract drafting and reviews, flagging legal or commercial risks where relevant.</li> <li>Experienced in managing contract trackers, monitoring expiry timelines, and supporting renewals.</li> <li>Strong data analysis skills</li> <li>Capable of organizing supplier meetings, tracking follow-ups, and supporting performance reviews.</li> <li>Clear communicator able to liaise with suppliers and stakeholders, and escalate risks when needed.</li> <li>Solid understanding of basic&nbsp;contract law and its application in procurement (e.g., liabilities, SLAs, renewals).</li> <li>Familiar with the&nbsp;contract lifecycle including drafting, negotiation support, and renewal tracking.</li> <li>Awareness of&nbsp;commercial risks (e.g., inflation, pricing volatility, vendor</li> </ul> <h3>Preferred Start Date</h3> <p><span style="font-weight: 400;">As soon as possible</span></p> <h3>Job Location</h3> <p><span style="font-weight: 400;">Kakamega, Kenya</span></p> <h3>Benefits</h3> <p><span style="font-weight: 400;">Health insurance, paid time off&nbsp;</span></p> <h3>Eligibility</h3> <p><span style="font-weight: 400;">This role is only open to citizens or permanent residents of Kenya.</span></p> <h3>Application Deadline</h3> <p>02 December 2026. Please note that we hire on a rolling basis which means that applications are reviewed and processed on a continuous basis until a hire is made.</p> <p><em>One Acre Fund never asks candidates to pay any money or pay for tests at any stage of the interview process. Official One Acre Fund emails will always arrive from an @<a href="http://oneacrefund.org/">oneacrefund.org</a>&nbsp;address. Please report any suspicious communication here (<a href="mailto:globalhotline@oneacrefund.org">globalhotline@oneacrefund.org</a>),&nbsp;<strong>but do not send applications or application materials to this email address.</strong></em></p> <p><em>Diversity, Equity, Inclusion (DEI), and anti-racism are deeply connected to our organization’s mission and purpose. One Acre Fund aspires to build a culture where all staff feel consistently valued, represented, and connected – so that our team can thrive as professionals, and achieve exceptional impact for the farmers we serve.</em></p> <p><em>We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.</em></p>